The Healthy Workplace Planning Program is designed to promote fitness, health and well-being among qualifying volunteer cities and towns within the State of Arkansas.
The program seeks to reduce emplyee sick leave, health insurance claims and premiums among cities and towns.
The program's aim is to create awareness, understanding and solutions for lifestyle risk factors that can contribute to health-related issues. For more information on this program, contact David Baxter at 501-374-3484, ext. 110.
The Defensive Driving Program is designed to elevate and expand existing driver skills, help correct driving deficiencies and promote a positive attitude toward driver safety among all members of the Municipal Vehicle Program.
For more information on this program, contact Allen Green, Loss Control Liaison at 501-374-3484, ext. 122.
All municipalities, and other political subdivisions, of the State of Arkansas are eligible to utilize the State of Arkansas Deferred Compensation Plan, commonly referred to as the AR Diamond Plan. The AR Diamond Plan can be made available to employees at no cost to the city.
Other Plan benefits include a simplified plan structure, low cost and a local service team. As many as 50 different municipalities currently take advantage of the AR Diamond Plan. As Plan consultant, Stephens assists the state in the selection and ongoing monitoring of all plan investment options. Voya FinancialTM is the record keeper and administrator of the plan. Click here for more information.
Municipal Other Post Employment Benefits Trust (MOPEBT)
The League has established the Municipal Other Post Employment Benefits Trust as a vehicle for cities (and city agencies) to implement a savings plan for OPEB costs.
The growth in unfunded other post employment benefit costs is becoming a major financial problem for all governmental entities, whether local, state or federal. Without a savings plan, these liabilities will continue to grow and ultimately jeopardize the financial stability of municipal governments.
For more information on this program, contact Cindy Frizzell at 501-374-3484, ext. 263.
Arkansas Local Government Pension Management Trust (PMT)
The PMT is an optional program available to local municipalities Pension Plans (Fire & Police "old plans"; Local Non-Uniform Plans). The PMT provides an excellent opportunity for relatively small or medium size (in terms of assets and number of people covered) locally controlled plans to join together in a League sponsored Pension Management Plan. Thus combined, participating plans receive professional investment advice, extensive earning performance reporting, full administrative services (including processing of benefit checks to retirees) and volume fee pricing similar to those enjoyed by large plans such as APERS and LOPFI, while retaining LOCAL CONTROL in the hands of the respective Local Pension Board. Costs associated with participation in the PMT (even with all the extra features mentioned above) are almost guaranteed to be less than Local Boards pay for services presently. For more information on this program, contact Cindy Frizzell at 501-374-3484, ext. 263.
MVP_Program_Summary_2022The MVP, Part I, is an optional program whereby participating municipalities can pool their resources and provide liability protection on their vehicles.
Part II allows municipalities the option of carrying physical damage coverage on their vehicles on a pooled self-funded basis. Email: email@example.com.
Municipal Vehicle Program Interactive Full Service Portal
Right click on PDFs above to download linked files.
Additional Flood Insurance with NFIP
The deductible for flood is currently $500,000. We are recommending members purchase additional protection through NFIP as they offer deductibles that are much lower and they will insure properties up to $500,000.
You may select any NFIP provider, but they all quote through NFIP/FEMA. We have arranged for this application to go directly to Alliant, our current reinsurance carrier. If you need help finding a provider go to FloodSmart.gov/find
The MLDP is an optional program whereby participating municipalities can pool their resources and provide limited protection for the personal assets of officials, board or commission members and employees. Protection to municipalities from civil rights lawsuits is also available under the MLDP, as is drug testing for employees holding commercial drivers' licenses.
Legal Inquiries by Member Cities - please use the MLDP Legal Inquiry Form or call us at (501) 537-3797.
The AML Legal Inquiry Program is limited to officials and employees of the cities and towns of Arkansas who participate in our Municipal Legal Defense Program [MLDP]. In addition, our lawyers are governed by rules governing conflict of interest and other limitations on offering advice to persons other than our clients and members. AML lawyers are not able to respond to legal questions from members of the general public, who may contact a private attorney for legal advice.
The Municipal League Workers' Compensation Program (MLWCP) was established in 1985 to help cities and towns meet their statutory responsibilities for on-the-job employee injuries and loss-of-time claims.
Arkansas Municipal League also offers a valuable program to protect the earnings of volunteer firefighters while they are executing their firefighting duties. Volunteer firefighters who are not covered by the supplemental program only receive $20.00 a week for a compensable injury. Premiums are billed annually at reasonable rates. Processing is done in-house. The services of experienced adjusters are used, and the Trust is fully protected in accordance with state law.
Municipal officials wishing to enter workers compensation claims are required to sign up as individual authorized users in order to access the AML/Origami Risk Program. Your email address will default as your User Name. If your email address has not been submitted as an individual authorized user, please click the link below to fill out the AML/Origami Risk Login Request Form to request a new authorized user account.
The League's Municipal Health Benefit Program provides medical, dental and vision benefits to employees and officials. The advantage of being a part of the large group has enabled cities over the years to maintain a relatively stable cost for this important fringe benefit for municipal officials and employees in an era of soaring medical costs. Premium reports are processed by the League staff.
Other programs such as the Municipal Officials AD&D Plan and life insurance and AD&D plans for both officials and employees are available through the League at group rates.
501-978-6137 MHBP Direct Line
833-265-6427 MHBP Customer Service
888-295-3591 MHBP Medical Precertification
Electronic Claims Filing Number (EDI)
Pharmacy Benefit Information
Medimpact is the pharmacy benefit manager for MHBP. Medimpact offers online tools to help locate participating pharmacies, as well as to help you make informed choices regarding your options. You’ll need your prescription drug card to register. Go to www.medimpact.com to visit the Medimpact member portal. Once you register, you can sign into your account where you can check drug prices, view benefit highlights, and view your prescription history.
For members having general questions about MHBP’s prescription drug coverage, please contact our Rx Help Desk at 1-833-339-8401, Monday-Friday, 8:00 am-5:00 pm CST.
Providers needing assistance with prior authorization management for selected medications, should also contact EBRx at 1-833-339-8401, Monday-Friday, 8:00 am-5:00 pm CST.
MHBP Member Portal
NEW: MHBP now offers a portal for members to manage their healthcare and benefit plans online. Visit https://mhbp.arml.org to set up your account. For more information on the portal and how to set up your account, download the MHBP Member Portal Flyer.
IRS Announces Procedure for 2015 Employer Mandate Penalty Assessment/Appeal
The IRS recently updated their website Q&As to provide more detailed guidance regarding the 2015 employer mandate penalty assessment and appeal process. (These updated Q&As #55-58 are available here) While the update provides employers with a detailed overview of the assessment and appeals process, below are a few considerations that employers should be mindful of now, before any penalty notices are mailed:
Timing of Penalty Notice – The IRS clarified that its plan is to issue 2015 employer mandate penalty letters (Letter 226J, a form copy of which is available for download below) to employers in late 2017.
Timeframe to Contest Penalty – The updated Q&As further indicate that an employer may contest a penalty notice by providing a response letter (Form 14764) to the IRS within 30 days of the date of the penalty notice.
Based on these updates, we understand that the IRS plans to issue the 2015 employer mandate penalty notices at some point during the next 7 weeks, and employers in receipt of those notices will have a fairly brief timeframe to provide response letters to the IRS contesting the notices. With that in mind, it is important that an employers are able to quickly identify any receipt of a Letter 226J, and have the necessary resources and tools to quickly and adequately prepare a response to the IRS contesting any erroneous penalties identified therein.
With that in mind, please plan to join us for a review of the employer mandate assessment and appeals process at our next monthly webinar series installment on November 29th. For those who have not already done so, you may sign up for our monthly consulting webinar series by registering at the following site: https://attendee.gotowebinar.com/register/7367844288465915905
Transparency in Coverage: Machine Readable Repository for Municipal Health Benefit Program (MHBP)
Access to Machine-Readable Files (MRF) provides consumers, employers, researchers, and third-party developers with detailed pricing information for all covered items and negotiated rates among in-network providers and out of network claim data. This repository contains Machine Readable Files (MRF) for the Transparency in Coverage final rule. All machine-readable files must conform to a non-proprietary, open standards format that is platform independent and made available to the public without restrictions that would impede the re-use of that information.
The Arkansas Municipal League offers as a service to its member cities a registered city planner for teaching at seminars and for technical consultation with member cities and towns. The first visit each year by the planner to a city for advice, information and consultation is a League complimentary service.
The League staff city planner reaches every member city monthly through his City & Town column. To contact Jim VonTungeln, Staff Planner, please call (501) 372-3232 or e-mail firstname.lastname@example.org.
Welcome to The Interlocal Purchasing System (TIPS/TAPS), a purchasing cooperative serving public and private school districts, colleges, universities, federal, state, county and city municipalities.
The purpose of TIPS/TAPS is to provide substantial savings and best value for participating members through cooperative purchasing practices. Their mission is to provide a proven cooperative purchasing process through quality customer service including timely responses, legal support and effective recruitment by providing sufficient resources to include personnel. You may access their website here:
The Arkansas Municipal League offers a cable television franchise management service through Local Government Services or LGS. The goals of the program are to ensure that local governments have access to the expertise required to negotiate for the benefits and services needed in our communities on reasonable terms and conditions.
In return for a nominal fee, which is usually based on a city's population, cities can obtain the following services: assistance in negotiating new terms and conditions for cable television franchise renewals, including the preparation of the franchise document; determining cable companies compliance with existing franchise terms and conditions including franchise fee payment review; developing and implementing a community needs assessment to determine the future cable-related needs and interest of cities; assistance for electric cities in negotiating pole attachment agreements and conducting pole count inventories; assistance in the development of public, educational and governmental channels (PEG); assistance with processing requests from companies to transfer an existing cable franchise; and assistance with negotiating tower leases. LGS provides these services in conjunction with the law firm of Moses and Barnett and with the assistance of William Pohts, an engineer specializing in the emerging technologies in telecommunications and electronic systems.
For further information or participation in this program, contact Greg Fender with LGS at 800-978-0071 or via e-mail at email@example.com .
American Fidelity Assurance Company provides supplemental benefits and employer services designed specifically for the municipality market. They specialize in providing employer administrative services for Section 125 Plans, Flexible Spending Accounts, Health Savings Accounts,
Health Reimbursement Arrangements and Depending Verification Reviews as well as enhancing your current benefit program with voluntary benefit plans for your employees without adding costs to your bottom line.
The League has initiated a new, in-house grants services for our members. Caran Curry has joined the League as grants attorney, and brings extensive grant writing and management experience to the team. She will be working to disseminate information about grant opportunities, coach local grant writers through application processes, and coordinate and and teach education classes.
NEW: For information on the American Rescue Plan Act (ARPA), please visit the League's dedicated page by clicking here.
NEW: EDA American Rescue Plan Webinars
The U.S. Economic Development Administration is hosting a series of webinars in August about funding opportunities through the American Rescue Plan. The
application process is now open. Recording of the webinars will be available on the EDA website soon. https://eda.gov/arpa/resources/
If you are interested in a specific grant, please contact Caran Curry for more information and assistance.
Water & Wastewater Projects, American Rescue Plan Act, pass through from the State of Arkansas, Department of Agriculture, Natural Resources Division (ARND) Deadline: November 4, 2022, 4 p.m. Cost Share: Sliding scale for the cost share or match that is based on the median household income (MHI) of the service area. Those at the lowest MHI will not have a match while those whose MHI is at the highest level will have a 50% cost share. Application and more information: agriculture.arkansas.gov/american-rescue-plan-funding-water-and-wastewater-grant-program/. In-Person Training: (limited seating)
Sept. 29, 10 a.m.-12 p.m., Arkansas Municipal League, NLR
Sept. 29, 1-3 p.m., Arkansas Municipal League, NLR
Oct. 4, 10 a.m.-12 p.m., Dumas Community Center, Dumas
Oct. 19, 1-3 p.m., Forrest L. Wood Crowley’s Ridge Nature Center, Jonesboro
Oct. 26, 10 a.m.-12 p.m., Hope Community Center, Hope
Match is determined based on the economic severity of the area (range 0-50%), in-kind is permitted, leveraged funds help the application’s competitiveness.
Provides economically distressed communities with resources to address a wide variety of economic needs. Supports work for the creation and retention of jobs and to increase private investment, advance innovation, enhance manufacturing capacities, provide workforce development opportunities and grow ecosystems that attract foreign direct investment.
It supports construction, non-construction, planning, technical assistance, and revolving loan fund projects.
Permits administration costs.
Next step if interested, contact your regional Planning and Development District.
Arkansas Rural Connect (first round of the State of Arkansas broadband grant initiative) Deadline: Extended indefinitely. Please submit your applications as soon as possible. Eligibility: Internet Service Providers (ISPs) apply for the funding, however, they are required to have a local partner (city, town, or county) “sponsor” them. Communities with a population of 500 or fewer may now apply, but 20% of the community must lack access to broadband. However, communities that do not meet the eligibility criteria can partner with other communities to meet the criteria and participate in this program. Also, the area must not have been a recent recipient of a federal grant for broadband updates. Information and Application:https://broadband.arkansas.gov/ar-rural-connect/
Arkansas Rural Connect currently has $30 million available, with the potential for additional funding at a future date. The grants will be distributed to ISPs to expand into unserved and underserved areas of the state. ISPs are eligible to receive up to $3,000 per location (homes or business) to upgrade, although it is anticipated that some projects will not be that expensive.
The ISPs and the Arkansas State Broadband Office do most of the work on the grant application process. The ISPs will submit applications which include technical and financial analysis of the proposal. The Arkansas State Broadband Office will have a team of technical reviewers analyze the ISPs’ proposals. A city’s or town’s role will be to “sponsor” one or more ISP by certifying to report on the project’s status twice a year, notifying the Arkansas State Broadband Office about complaints about the ISP, and notifying the State when the ISP has completed the installation. Mayors will also be asked to provide a short explanation about any outreach with the community before deciding to participate.
Department of Treasury, pass through to UAMS: Rural Broadband I.D. Expenses Trust Fund Grant to Execute Due Diligence Studies Deadline: Funding distributed on a first come, first served basis until funding runs out Eligible: Cities, Towns, Counties Maximum number of awards: 30 up to $75K each; if the federal governments awards certain broadband grants to the grantees, then an additional award of $200K will be awarded to each grantee to defray certain expenses of the new federal grant, provided it is before June 30 2021. Award start date: ASAP Information and Application: Institute for Digital Health & Innovation https://idhi.uams.edu/rural-broadband-grant/grant-application/ Contact Information:IDHI@uams.edu or 855-234-3348.
One time funding.
Neither previous award or current pursuit of such an award will disqualify cities applying for this grant.
The grant is to cover expenses for broadband due-diligence business studies incurred by prospective federal broadband program grant applicants.
No match required.
Eligible costs include broadband due-diligence business studies, defined as analytical research designed to acquire the data necessary to support applications for federal grants or loans for broadband development programs. Without limitation, broadband due-diligence business studies include:
Full feasibility determinations, including economic business plans
Twenty-year financial break-even analysis
Competitive broadband analysis
Demographic analysis, with comparison to other projects
The ordering of construction plans to maximize return
Analysis of federal funding opportunities
Some examples of eligible expenses include but are not limited to:
Broadband needs assessments through which community members can be surveyed for a desire for broadband, current accessibility to broadband, and limitations of current broadband, while broadband coverage can also be tested and mapped to correct any inaccuracies in advertised speeds.
Mentorships through consultation with other local governments and/or electrical cooperatives that have secured foundation, state, or federal broadband funding or have leveraged taxes or private investments to fund improved broadband infrastructure.
Formation of a Broadband Taskforce, comprising of community officials and community members to carry out the activities of the broadband due diligence business studies.
Securing consultative or contractual support as necessary to enhance local government knowledge in the diversity of options to improve broadband infrastructure, to include private contractors, broadband lawyers, and others with the expertise to advise on a broadband due-diligence business plan for local government.
Securing broadband lawyers to better negotiate and mediate with Internet Service Providers and/or electric cooperatives that could enhance targeted area broadband infrastructure.
Participation in education, both local or nationally, to improve the understanding of broadband and grant writing among local government leaders.
Hiring a CPA to perform audits and other financial analyses required for grant proposals.
Hiring contractors as necessary to assist in pursuing and writing broadband funding grants and loans.
Job Evaluation and Salary Administration Program (JESAP)
This service is provided to our members by the JER HR Group. The Job Evaluation and Salary Administration Program, or JESAP, is a proven compensation management system that can provide our members with greater efficiency in reducing the following problems:
Missing pay structure for creating pay rates and annual budgeting
Problems attracting and retaining productive employees
Inadequate, nonexistent or non-compliant job descriptions
Inefficient, manual processes that waste time and create excessive busywork
Lack of buy-in and creation of animosity relating to pay rate decisions
Employee favoritism related to pay that creates an employee morale problem.
The JESAP system typically provides a four-to-one or five-to-one savings of time and effort required to accurately define job functions, create accurate and current job descriptions, define pay rates, and monitor pay levels. For further information, visit www.jerhrgroup.com call 479-521-2697.
The Risk Management / Loss Control Program provides members with specific and individual assistance with establishing and implementing comprehensive Health and Safety and Emergency Preparedness plans. The Risk Management portion of the program offers techniques for continuous and proactive identification, analysis, and evaluation of activities that lead to losses. The Health and Safety Plan outlines the policies and procedures for municipal work environments, including detailed Job Hazard Analyses, Training Timelines, Department Inspection Forms, and Document Retention recommendations. The Emergency Preparedness plan provides cities with information on how to be prepared for emergencies such as active-shooter scenarios, bomb threats, Cyber-Terrorism, tornadoes, and chemical and biological threats.
The Loss Control portion of the program focuses on the reduction of the frequency and severity of loss, and includes safety audits, inspections, and on-site consultation for Workers' Compensation, Vehicle program, and Property program participants. In addition, the Loss Control program offers on-site safety training in various categories, including, but not limited to: Accident Investigation and Documentation, Bloodborne Pathogens, Certified Flagger, Confined Space Entry, Defensive Driver, Fire Safety, First-Aid/CPR, Heat and Cold Stress, Personal Protective Equipment (PPE), Safe Lifting Techniques, and Trenching safety. These programs are taught on location in your municipality by request. Download the Loss Control Brochure.
The Health and Safety Resource Library allows members of the Arkansas Municipal League to select training videos by submitting requests online utilizing the video e-cart. A maximum of three (3) training videos may be borrowed on a first-come first-serve basis, subject to availability, for a period of ten (10) business days, or after training has been completed. Also, please note that this is a service for members of the League only and are DVD format – select titles are available on VHS. The Arkansas Municipal League will not honor non-member requests.
The AML has subscribed to the JJ Keller Safety Management Suite. Members may utilize this valuable service to access safety management resources, including; training materials, videos, audit checklists, investigation forms, recordkeeping and more at no cost. Members must log in to JJ Keller and set up an account.
ARDOT’s Technology Transfer (T2) program is another resource for free workforce training sessions on subjects such as Traffic Signal Maintenance; Heavy Equipment Operating; and Work Zone Traffic Safety. Contact Patrick Thomas of the Technology Transfer Program at 501-569-2380 or visit their website at: Center for Training Transportation Professionals (CTTP). This program is sponsored by the Federal Highway Administration and the Arkansas Department of Transportation.
You may contact Allen Green, the League's Loss Control Liason, at 501-374-3484, ext. 122, or at firstname.lastname@example.org.
A program of providing assistance to cities and towns in the development of municipal codes of ordinances is a significant aspect of the League's service program. This service involves a thorough study of all the ordinances of an individual city or town and the drafting of a code based on the ordinances. For more information, call 501-374-3484 ext. 228.
In addition, sample ordinances are available to League members on most subjects of municipal concern.
As the relationship between levels of government becomes more complex, more of the League's efforts have become devoted to intergovernmental relations. The role of the League as a representative for cities and towns in dealing with the various agencies of county, state and federal government has become increasingly significant in recent years and is expected to play a major part in the organization's future activities.
This service is provided to our members by GovDeals. GovDeals is a "difference-making solution with a nationwide roster of clients." By utilitzing this service, members of the Arkansas Municipal League are charged only for items sold.
There is no set up or annual fee. Through GovDeals' online sales, only government entities may sell items through the online surplus sales site. For further information, visit
Voluntary Certification Program for Municipal Officials & Personnel
The Voluntary Certification Program for Municipal Officials & Personnel is currently on hold while League staff work to bring a more robust educational program to our membership! You may check your current certification hours via the link below.
Please note: The Planning & Zoning Workshop will be held as scheduled on Wednesday, April 19, 2023. Details will be forthcoming via the League listservs. For more information contact Tricia Zello at 501-374-3484, Ext. 285, or email tzello @ arml.org
A significant portion of the League's overall program is devoted to the development of publications in all areas of local government concern. Annual publications of the League include a Directory of Arkansas Municipal Officials, the Salary Survey, as well as updating of publications dealing with rapidly changing subjects.
The Handbook for Arkansas Municipal Officials is widely used by municipal officials and in demand by many other sources.
Updates to the Directory of Arkansas Municipal Officials are available monthly at this site.
Each year the League sponsors a Convention for elected and appointed municipal officials from across the state. The Convention is designed to provide these officials with the opportunity to discuss problems of common interest and to learn of new developments and techniques in local government and public administration.
An important part of the Convention is the Annual Business Meeting at which time the new officers are elected. The Municipal Policy Statement is also developed and adopted by local officials at the Annual Business Meeting. Each city or town is entitled to vote at the Business Meeting, making the Policy Statement broadly reflective of the needs and desires of communities throughout the state.
Charged with the responsibility to act as spokesman for Arkansas' cities and towns during the Legislative Sessions, the League, in accordance with the Legislative Policy set forth in the Policy Statement, assists in developing legislation of interest to all municipal governments and in following other legislation that affects cities and towns.
An important activity during the Legislative Session is providing information to municipal officials regarding pending legislation through special reports and publication of a Legislative Bulletin, designed to keep local officials informed on a regular basis of events taking place in the Legislature. Please visit our Legislative Action Center to access the League's Legislative Bulletin.